5 reasons why you should digitize your processes

1. Digital processes are crisis-proof.

Since the corona pandemic at the latest, Business continuity management — BCM for short — has gained a lot of relevance. Digitalized business processes significantly help companies remain able to act in the event of a crisis: The entire team can access all relevant information regardless of location and without media breaks.

2. Digital processes are particularly user-friendly.

Because all processes and information in one central tool combined, it is much easier to carry them out or process them. You can find all content in no time using the keyword search and filter it according to any criteria.

3. Digital processes can be completely traced.

management requirements, such as structured traceability or the archiving according to requirements of data, are implemented automatically.

4. Digital processes increase process loyalty.

Through the stored workflow, all Responsibilities clearly defined: The workflow guides the responsible employees through each individual process step in a targeted manner. The responsible persons are automatically notified — this ensures the flow of information.

5. Digital processes provide the ideal basis for optimization.

All data is collected automatically. For example, you can measure the usage frequencies of your processes or the waiting times of approval levels and thus Stolpersteine and Identify optimization potential.

The digitization quick check: Which processes should you digitize first?

Comprehensive process digitization therefore represents a real success factor for your company — as far as the theory goes. In practice, however, the question still remains: Where and how do I best start digitizing? The so-called “Digitalization Quick Check” provides you with the basis for decision-making: a multi-stage model that RWTH Aachen And the Model Aachen GmbH developed and tested in a joint research project. that PromiDigit Project (01IS20035) is funded by the BMBF as part of the ICT funding program.

The digitization quick check is an important piece of your puzzle Digitalization Strategy. It helps you take the next steps on the way to faster, cheaper, and higher quality workflows to identify. With the Quick Check, you can independently develop the basis for the digital transformation of your business processes.

Step 1: Identify and collect all processes

If your company already has a documented management system, you already have a good Overview of your business processes. Otherwise, the best way to identify them is to

• conduct a structured brainstorming session,
• analyse the fields of activity along the organizational chart, or
• compiles all forms used in the company.

However, the identification of the processes is by no means complete with this first step. Quite the contrary: The more intensively you study digitization, the more digitalizable processes you identify in everyday working life.

Step 2: Evaluate the level of digitization of your processes.

The degree of digitization ranges from completely analog paper-based processes to workflows that are already available digitally or are even completely controlled via a digital workflow. The evaluation is a first indicator of which processes are still in Digitalization potential stuck.
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Step 3: Juxtapose the costs and benefits of process digitization.

You should use it both after qualitative as well as after quantitative criteria evaluate. Important metrics include, for example, how often a process is carried out, how high the time and financial savings potential is and how great the organizational suffering is in connection with a particular process. When it comes to the costs, you take into account the financial outlay for digitization itself on the one hand, but also the costs for subsequent training, etc.
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Step 4: Prioritize your processes

With the help of Comparison of benefits and costs It is now easy to prioritize your processes for digitization. ‍
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Step 5: Digitize your processes.

Process digitization can now start! Be careful not to tackle too many processes at the same time so that you always get to one high quality result Get there. You should continuously update the digitization quick check so that it Progress in process digitization in your company.