Before or after the audit: When is the right time for a new management system?

Two birds with one stone

When you your old documents Touch for the audit anyway, then it's best to do it directly in the new system. This means that the tools and benefits of the new software are immediately available to you. Use the energy that you have to invest in the audit anyway to Set up a new management system correctly. Because that is exactly what has decisive advantages:

• Motivation of employees: Your employees are reluctant to invest time and energy in a system that will be replaced in just a few months anyway. Motivation increases when they feel that their efforts are flowing into a sustainable system.
• Visible progress in the audit: Auditors rate it positively if, in addition to the current processes, you can also demonstrate a new management system. This signals both professionalism and that you are constantly working on improvements.
• Image and customer loyalty: The introduction of a new management system before the next customer audit sends a clear signal: The focus is on your customers and their requirements. This strengthens the image of your company and creates trust.

The right time is always now

But if we're being completely honest, we should actually ask about the new management system detached from audit look at. And then the only correct answer is: The right time is now! After all, the audit is just an annoying necessity that should make your new management system easier. Rather, it is about establishing a system with real added value that...

• ... all employees the Making everyday work easier.
• ... yours Processes transparent and across interfaces represents.
• ... enables you to to optimize work processes step by step.
• ... is easy to use, speeds up your processes and so on creates more capacity.

But don't step into the tempting pitfall and argue the new system with the audit. This recipe is doomed to failure! Your colleagues will notice that the new system for the AUDIT Is — and not for every single EMPLOYEE. As a result, acceptance decreases and you move further and further away from a lived and actively used system.

Investing earlier means benefiting longer

What you should keep in mind when planning a change: The target state is always better than the starting point. Even if you invest time and money in the new management system — in the end, you will achieve more efficient process documentation, communication and execution through automation, significant economic effects.

When is the right time for a new management system? Now! Because those who invest earlier benefit from the benefits for longer. So what are you waiting for?