8 steps to a successful internal project

The importance of internal projects will continue to increase in the future. In practice, however, many companies still face challenges that often cause projects to fail.

That is why many internal projects fail during implementation

It is not uncommon that internal projects are not successfully completed. It is often due to the lack of a clear answer to the following questions:

• When is a project a project?
• When is a project realized and when is a project idea rejected?
• How is a project properly set up and which risks must be considered?
• What is the status of ongoing projects and which tasks are still pending?
• When is a project completed and when should it be canceled?

The first step in the right direction is to define clear answers to these questions. In total, we give you 8 tips for successful internal projects!

The solution: a clearly defined project process

Corporations often meet the challenges of internal projects with powerful project management software and a lot of external capacity — resources that SMEs usually lack. The clever alternative for small and medium-sized companies is a clear process for internal projects, which is firmly anchored in the company and supported by a simple software solution.

These 8 process steps will lead you to a successful internal project process:

Step 1: DEFINE A CLEAR PROJECT FRAMEWORK

Use the questions in the upper section to define the most important basic data and keep track of your ongoing projects.

Step 2: DEFINE SUCCESS AND ABORTION CRITERIA AS WELL AS MILESTONES.

These criteria help you to manage your projects in a targeted manner and measure their success.

Step 3: PRIORITIZE YOUR PROJECT IDEAS

A benefit-cost assessment helps you decide which project should start when or at all.

‍Step 4: FOCUS ON SEVERAL SMALL PROJECTS RATHER THAN ONE BIG ONE.

In this way, you get benefits faster and tie up fewer resources at once.

Step 5: LIMIT THE NUMBER OF PROJECTS RUNNING AT THE SAME TIME.

This minimizes your organizational set-up costs.

Step 6: CREATE INTERDEPARTMENTAL PROJECT TEAMS.

In doing so, you create valuable synergies.

Step 7: TALK TO YOUR PROJECT TEAM REGULARLY.

This serves to remove stumbling blocks together and to distribute open tasks.

Step 8: REFLECT ON YOUR PROJECTS

Learn from past projects to continuously improve yourself.

Find the right software for your project management

We can therefore check the organizational project process. What's missing now is the right software that supports your project organization with a digital workflow. Your project tool should make it easy for you to

• to collect and prioritize project ideas and suggestions
• to define clear project milestones
• Create project templates.
• to overview all project statuses.
• to manage your projects in a targeted manner and to manage tasks.

Would you like to successfully complete your internal projects and thus react flexibly to changes in the market? Then take a look at the project module in our Q.wiki management software. Or contact us directly for a free brief consultation!